Wheelchair Sports, Inc.
3033 W 2nd ST. North. Wichita, KS. 67203

April 15, 2008 Board Meeting Minutes
                      
Attendees: Rebecca Strickert, Adam Kiess, James Watson, Wayne Romero, Tiffany Nickel, and Jenny Kreutzer.  Guests: Grady Landrum

Minutes: Minutes Approved as read on-line.
Old Business

1. Hockey Wrap Up
1. Concessions – Net profit approx $20, but there was leftovers that can be used for other events.
2. Tickets – Adam’s family run the ticket table. There was 300+ tickets collected at the door.
3. Auction – Approx. $’s was raised from the Jersey auction. Need to consider hiring a professional auctioneer in the future.
2. Equipment Maintenance
1. A couple of the chairs need new tubes and tires. Wayne will shop around and purchase what is necessary.
3. Marketing Material
1. Promo CD – Grady needs more video, including handcycling. Tiffany will contact an individual she skied with to see if she’d be interested in getting some footage for us.
2. Display board – Tiffany will bring it to the clinic this Sunday and LeRoy will take it up to Jet Digital Printing.
3. Trailer Purchase – Done. Trailer is at James’ house. Rebecca will get with Emprise Bank to see about getting a safety deposit box to put the title in. James will get with Mark about tagging the trailer.
4. Handcycling – Wichita Cyclefest JohnsonGarden.com Race, May 3 & 4
1. Flyer – James will put a flyer together promoting the clinic on Sunday only. Include Sponsors on the flyer.
2. Hotels – Information on the hotels is on the website. Rooms available at the Courtyard Downtown for $80/night.
3. Dinner Saturday and Sunday – Spaghetti on Saturday in Winfield; Catering for Sunday is undetermined. Rebecca and Adam will look into Stroud. The Sunday dinner will be held at the Kechi Community Center.
4. Budget – No discussion
5. Paralympic Sports Club
1. Conference Wrap up– April 4 -7
1. Requirements to join the club include: 40 days per year of Paralympics sports activities; 2 Paralympic days; 1 competitive event.
2. There is no fee to participate in the club, but must meet the requirements above, comply with sponsor restrictions, carry insurance, and produce routine reports to the PSC. We need someone from the board to serve as the liaison between WSI and the PSC. James will serve that role.
2. Need to explore insurance options.
1. James has solicited quotes for insurance options. Tiffany has spoken to an attorney about the waiver and other items. She will see if he can come to the May meeting to help us understand how we should proceed in regards to insurance coverage.
3. James made a motion to proceed with becoming a member to PSC – Rebecca 2nds.
4. The fee for the conference was waived, as long as we become a member.
6. Fundraising
1. Packets and Mailings
1. Sponsor Calls –Coleman; Applebee’s; David Calver; Rivercity Hockey Tailgaters; Mo. Connley; Wal-Mart, Sams, and others are under review. Board will continue to follow up on sponsor calls.
7. Tennis Tournament, June 20-22
1. Hotels – There are 4 rooms reserved at Courtyard Downtown at $80 per night. Other hotel options are on the website.
2. Banquet Location – ILRC will not be an option. Tiffany will check with ARC; Grady checking with Riverside for the use of the indoor courts; James and Rebecca looking into Ice Rink option. Jenny will coordinate banquet meal, most likely Hog Wild. Plan for 60 people.
3. Budget – James made a motion that we accept a budget of $’s and Wayne 2nds.
1. Head is donating the balls for the tournament
2. Entry fee will be $30, plus $10 for each extra banquet tickets.
4. Shirts – Grady will get the player shirts ordered – we prefer to order Nike. Up/Down shirts not needed, but we will need to screen print the sponsors on the ones we have at Rebecca’s house.
5. Food – Jenny will get with Panera Bread to see about their food donations for breakfast and with Papa Johns for their food donation for lunch on Sunday. Rebecca will get with Churches about dinner for Friday.
6. Ball Boys – Jenny will work to get Boy Scout Troop there again for setup and to assist as ball boys.
7. Water/Coolers/Ice – James will get with Barney to get this arranged.
8. Techs on duty – James will contact a bike shop and/or the wheelchair company from Valley Center to see if one of them can be on hand to assist with the tournament.
9. Prizes – Adam is working with his contacts to solicit prizes.
10. Other – Tiffany will contact Rita with Kansas Truck and Tire to see about getting access to a van for transportation of players. Adam will get the flyers printed.
8. Board Positions
1. Jenny’s Resignation – Need to actively look for a replacement secretary. Jenny will stay on for a few months until one is found.
2. Ex Secretary – applicant – Dorinda Lipscomb. She will be sending a resume soon.
1. Adam made a motion to increase the annual salary for the Ex. Secretary position to $2400 annually. Rebecca 2nds. This is in addition to 8% on old money fundraised and 10% on new money brought in.
3. Three empty spots – Mark would like back on the board.
9. Tennis Clinic/Lessons – April 20th
1. Budget – Total Clinic expense - $’s for coaches and court time; Total Lesson cost approx. $’s (after donation from Mo. Connely Foundation) Also, doesn’t include player contribution ($2/week for $15 weeks). Wayne motions to accept the budget of $’s for Tennis Clinic and Lessons. Rebecca 2nds.
2. Jenny will call youth to remind them of the event
3. Jenny will bring water; Grady has the snacks
10. Tennis fundraiser for Nick @ Genesis - $’s.

New Business

1. Midwest  Health & Abilities Expo – July 18 & 19. Need to determine by May 1st what size of booth we want. Last year we determined we didn’t need such a large booth.
2. AT Expo moved to Wichita – October – Possible Free booth – will discuss when it gets closer.
3. Adam will be working with the Wichita Park & Rec department on a possible Adaptive Golf Program.

Next meeting May 21, 2008, at 5:45 p.m. at Via Christi Rehab (OLOL).

Last Updated: April 18, 2008
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