Wheelchair Sports, Inc.
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WSI LogoWheelchair Sports, Inc.
3033 W 2nd ST. North. Wichita, KS. 67203




July 17, 2007 Board Meeting Minutes
                      
Attendees: Tiffany Nickel, Rebecca Strickert, Adam Kiess, Barney Hoss, James Watson, Mark Stever, and Jenny Kreutzer.

June 2007 Minutes: Minutes were unanimously approved corrected.

Treasurer’s report:.

  • Current profit/expense report - See Attached
  • Review Final Expense/Profit sheet for events (tennis tournament) – See Attached Total cost: $
  • New Sponsorship: None
  • USTA: Rebecca looked into a lifetime membership or a two year membership, but organizations can’t participate in that, so she renewed for 1 year at $25.

Old Business:

  • Liability use forms: Jenny will keep liability forms and keep track of Tennis equipment. James will manage liability forms and keep track of handcycles.
    • Adam moved that we have a 2 week limit on equipment leasing for out of towners, and 4 weeks for those within 1 hour of Wichita. If, after two week, someone else needs the equipment, we need to get it back. Jenny Seconds.
  • TENNIS TOURNAMENT Wrap Up
    • Sponsors
      • CPRF – Tiffany will follow up with Joey.Jay@cprf.org
      • Dr. Lei (Grady)
      • ILRC – Already received the money
      • Faith Home Health – Barney will follow up with Denis Cleary.
      • Churches – Dennis Brungardt will follow up
    • Budget Updates
      • Waiting for bill for 50 t-shirts. Need to move over all but 60 of the player packets to marketing category
      • Rebecca will get with Grady to make sure we have all the entry fees
    • Prizes/Thank Yous
      • Plan to give extra prizes out at Summer Splash
      • Food Thank yous: Churches, Panera Bread, City Bites, Hog Wild
      • Volunteer Thank yous: Boy Scouts, NSM (Karen, Annie, John, Kalin, Jarred), LeRoy, and Amanda
    • Shirts/player stuff – Extras will be used at other events.
  • Equipment Maintenance
    • Proposals – James, Jenny, Mark. Tabled
  • Website – James to meet with Todd before July meeting to look into revamping the site. – Tabled till August.
  • Marketing materials - Adam
    • Replenish Supplies
      • Membership brochures
      • Give away items – ice packs, ribbon magnets, mints - Table
      • Promo CD – Grady is working on this.
      • Display Board Falling Apart – Need new one printed before July.
    • New Items
      • TRAILER: Mark sent pics and details to the board. Need to find out about property tax, insurance, painting options, accessibility and electric breaks. James and Mark will discuss off line.
      • Yellow Pages, phone books – Tiffany will follow up on this.
      • Wichita Business Journal & Alive and Well Magazine – Joe (tabled)
  • Grant sub-committee (Barney)
    • After Summer Splash, Barney will review and the sub-committee will meet in August (Children’s Miracle Network, Kansas Health Foundation, Tennis Grant, Spirit, and Target)
  • Summer Splash – July  27-28
    • Handcycle clinic 6:30 – 8:30 Friday night (James)
      • Gather equipment
      • Liability Forms
      • Volunteers to transfer people (Joe is planning on attending)
      • Hang Banner, give aways (water jugs from Grady)
      • Sell shirts, visors Friday night at registration (Wayne will be there by 4:30, so he could sell them)
  • Midwest Health & Abilities Fair – wrap up Tiffany
    • Cost Verses Benefit: $350 and we got 10 new members, not as large of a booth next year.

New Business:

  • Increasing line item for marketing and/or creating a technology line item:
    • Rebecca will pull together an incomes/expense actuals vs budget to do a mid year comparison, then we may adjust the budget.
  • Scholarship donation to add youth financial assistance for lessons, tournaments, equipment
      • Tiffany is donating a portion of her award to 18 years old and under scholarship fund.
      • She will work with Rebecca on the amount and funding
  • Handcycle fundraiser – James, Rebecca, and Mark will look into it. Maybe networking with OZ Cycle Club to do a 2008 fundraiser. The committee will give a report in Oct/Nov meeting.
  • Handcycle grips – Barney made a motion for $200 to spend on new handcycle grips. Mark Seconded
  • Phone Line – Tiff will follow up in September
  • Horseback riding will be October 7th at 2 p.m. at Burning Sage Ranch. Mark will get the information to Todd for the website and Britney will help with the flyer design. Adam will get them printed.
  • Venture Crew – BSA continued our crew through the end of the year with no additional cost.
    • Plan to do a camp out and cope course activity the weekend of September 29 – 30
  • Paralympic Scholarship – It was moved by James and Seconded by Mark that we add a line item to our budget for $2000 for scholarship to members who are pursuing Paralympic endeavors. There will be a $500/person maximum allowance and they must meet specific criteria. James will pull requirements from the Challenge Athletes program and adapt the requirements to meet the needs of WSI.
  • SCI Conference in KS, July 28 – Tiffany will go to represent WSI. James moved to pay mileage and hotel. Booth space is free. Seconded by Jenny
  • Walk ‘n Roll at Sedgwick County Park – Sometime in October, decided not to do a booth.

 

Next meeting: August 21, 5:45 p.m. at Via Christi Rehab (OLOL).

 

Last Updated: August 20, 2007
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