Wheelchair Sports, Inc.
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WSI LogoWheelchair Sports, Inc.
3033 W 2nd ST. North. Wichita, KS. 67203



March 18, 2008 Board Meeting Minutes
                      
Attendees: Rebecca Strickert, Adam Kiess, James Watson, Robert Hammer, Wayne Romero, and Jenny Kreutzer.  Guests: Mark and Brittney Stever

Minutes: Rebecca made a motion to approve the minutes as read. Adam 2nd. It was decided to not read minutes aloud in the future. All minutes will be assumed read via email by the board members and corrections can be sent directly to the secretary if revisions are needed.
Treasurer’s report: Account balance is $$$ – Plus a check from Mrs. Dwayne Wallace. Rebecca is currently working on financials and will email them to the group.
Old Business

  1. Hockey
    1. Regulation Thunder hockey game March 16th at 5 p.m.; 19 tickets sold (5 wheelchair; 14 guests).
    2. Fundraiser
      1. Setup – Rebecca gave Nick a check to pay an able bodied person familiar with WSU to help setup. LeRoy and Joe were on hand all day as well to assist with the setup.
      2. Concessions – Jenny and LeRoy picked up the concession supplies (will send Rebecca the receipt via email). James, Tammy, and Rebecca manned the concession stand. No figures yet as to how many revenue was brought in.
      3. Tickets – Adam’s family run the ticket table. There was approximately $1000+ in ticket sales. 300+ tickets collected at the door.
      4. Auction – One jersey is yet to be sold online and another one will need to be mailed (Rebecca has it).
      5. Profits – It was moved by Adam and 2nd by Jenny that the funds from the jersey with the highest bid will go to Nick for his quest for the Paralympics and he his hard work and dedication to WSI over the years.
  2. Equipment Maintenance
    1. Wayne has volunteered to take ownership of the equipment maintenance. He will monitor the equipment, order supplies, and fix chairs as needed.
  3. Website
    1. We have increased our hosting payments to Puppy Power Hosting for additional storage space.
    2. It was moved by Jenny and 2nd by Rebecca to purchase a web template package.
    3. There was some discussion about the amount of SPAM we are getting. James will talk with Todd about tightening up the SPAM filters.
  4. Marketing Material
    1. Promo CD – No update
    2. Display board – Jenny/LeRoy will take to Jet Digital Printing for a face lift
    3. It’s All Good video aired in January on PBS for Challenge Aspen fundraiser. Barney should receive a CD and it’d be good to include in the Promo CD.
    4. Trailer Purchase
      1. Mark brought up upgrading the mounting for the trailer-due to the heavy equipment we haul. Adam motioned to add an additional monies to the already approved cost to cover any added expenses that may arise due to the update in mounting brackets. Wayne 2nd. Mark, James, and Wayne will purchase the trailer on Saturday.
    5. Wichita Business Journal ads – No Update – Remove from agenda
  5. Grant Sub-Committee – James
    1. We received a notice from the Children’s Miracle Network that we have been approved for a grant for our youth tennis program.
      1. Rebecca left a message with CMN to see how we go about getting the funds.
      2. Grady is researching what specific equipment we need to purchase (they fund 4 tennis chairs). We want to get all four in different colors. Will need to embroider the CMN logo and want to embroider the WSI logo on each. James will order the equipment when the exact requirements are known.
      3. Jenny will work with Grady on documenting the program accomplishments and providing status reports to CMN and WSI. Need to recruit for a youth division for the annual tournament.
    2. No interest in pursuing a grant from the Health Foundation – Remove from agenda.
  6. Handcycles
    1. May Event JohnsonGarden.com Race. May 3rd & 4th
    2. Hotels – James contacted the Wichita Sports Commission and will be working with them to get hotels for handcycling and tennis events.
    3. Dinner Saturday and Sunday – Rebecca is looking into the Kechi or Bel Aire rec centers to have the dinner on Saturday.
    4. Budget - See revised allocation of stipends and budget. Dollars didn’t change, just the allocations. The board reviewed the stipend and prize money allocations and acknowledged that it was okay. Dale has offered to contribute to the stipend budget (not in addition to what was approved). 
    5. Handcycle fundraiser – On hold
  7. WSI Laptop
    1. Possible Smartboard grant available for organizations such as WSI for technology. Tiffany will investigate and report next month.
  8. Paralympic Conference – April 4 -7
    1. Email vote to move approve expenses associated with this conference (5 yes, 1 no)
    2. PSC – Review agreement and have written questions for James to ask Sonya before he leaves for the conference in April.
    3. Need to explore insurance options – All board members should investigate this.
  9. Taekwondo – Jenny emailed Rod after the last meeting, but no response from him. She will follow up with him regarding this.
    1. Rod Nelson contacted us about organizing a Wheelchair Taekwondo group. He attended our annual meeting and had some interest. He has come up with a pricing strategy that includes a punch card – 5 lessons for $75.
    2. Rod is interested in soliciting a sponsor for this activity. His potential sponsor in the Wichita Boeing Credit Union. Board decided to encourage Rod to pursue the opportunity.
  10. Fundraising
    1. Packets and Mailings
      1. Sponsor Calls – Board members should continue to contact companies for donations.
      2. Jenny will send a list of companies that have not received packets yet and will try to get those additional packets out this weekend.
      3. Tax ID number is 48-0892678 if it’s needed for requests
  11. Tennis Tournament, June 20-22
    1. Hotels – James will contact the Wichita Sports Commission. Possibly get a representative to attend our April meeting.
    2. Banquet Location - Grady checking into having the banquet at the ILRC and/or the Indoor courts at Riverside. – No Update
    3. The tennis clinic will probably be the 3rd weekend in April at Riverside. Grady has asked for a budget for the clinic. It was moved by Rebecca and 2nd by Jenny to approve the budget for the tennis clinic. Jenny will get with Grady about flyers. Lessons will start shortly thereafter.

New Business

  1. Board Elections – President, Vice President, Treasurer, Secretary - It was moved by Rebecca that we keep board officers the same. It was seconded by Robert.
    1. Empty spots – Joe is off the board due to work commitments on Tuesday nights. He will still be an active member through volunteering.
    2. Executive Secretary position open – Jenny and Adam will make contacts at WSU to see about getting a paid student intern to help with this position.  Jenny will work with Todd to get the job description on the website. The salary is currently $1200 per year, with a % of known sponsor dollars and a higher % of new donation dollars brought in. Jenny will research to see what the exact amounts are and send to the board via email.
  2. Tennis Fundraiser for Nick @ Genesis. Wayne motioned to support the Nick Taylor fundraiser to be held at Genesis. Rebecca 2nd.
  3. Midwest Health & Abilities Expo – July 18 & 19. Need to determine by May 1st what size of booth we want. Last year we determined we didn’t need such a large booth. This event may also be the same weekend as Summer Splash, so we’ll need to consider whether we will do it or not. Postponed to next meeting.
  4. AT Expo moved to Wichita – October – Possible Free booth – will discuss when it gets closer.
  5. Newsletter – Jenny will create a quarterly newsletter. She will design it and send to the board for approval. Hope to get it out to our members by the beginning of April.

Misc

  1. We discussed the possibility of upgrading our logo. Given the amount of money we’ve invested in banners and other marketing material, we are not quite ready to pursue it, but will keep our options open. Mark will come up with a couple ideas and we can discuss next month.
  2. It was motioned by Rebecca and 2nd by Robert to have preprinted thank you cards made up so they are more professional and reducing administrative time during the meetings. Jenny will get them made up at Office Depo.
  3. Adam motioned that we spend $’s for Barney thanking him for his service with WSI. It was 2nd by Robert. A card was circulated and Jenny will purchase a gift card and send it to him.

Next meeting April 15, 2008, at 5:45 p.m. at Via Christi Rehab (OLOL).

 

Last Updated: March 19, 2008
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