Wheelchair Sports, Inc.
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WSI LogoWheelchair Sports, Inc.
3033 W 2nd ST. North. Wichita, KS. 67203




Wheelchair Sports, Inc.
September 2007 Board Meeting Minutes

Attendees: Tiffany Nickel, Rebecca Strickert, Adam Kiess, Barney Hoss, James Watson, Mark Seaver, and Jenny Kreutzer.
Guests: Grady Landrum and Vanessa Galloway (Wichita Business Journal)

Presentation: Wichita Business Journal, Vanessa Galloway. She presented options for charitable rate advertising. They do a buy one get one free type of promotion. If we paid for 6 ¼ page ads they would run 12 times for $900. Also have the option of putting a ¼ page ad in the List Book for $500. The circulation is 6500 (but is distributed/routed throughout offices).

August 2007 Minutes: Jenny motioned to approve the minutes as corrected. Barney seconded.

Treasurer’s report:

  1. Current Profit/Expense Report – See Attached
  2. Review Final Expense/Profit sheet for events (tennis clinic/Maureen Connelly Fund)
    1. Jenny and Abbey haven’t paid for Tennis. Jenny to get check to Rebecca after the meeting tonight. Grady will contact Abbey.
    2. Have not received the Maureen Connelly fund yet. Grady will check with Pat to see what the status of the check is.
    3. Youth Sponsorship Fund was given to Leo and Devin
  3. New Sponsorship $$
    1. KS Truck - check in mail

Old Business:

  1. TENNIS TOURNAMENT/LESSON, WRAP UP
    1. Grady has some left over bottles that he will bring to the Horseback riding event.
    2. Next year we’ll consider ending lessons at the end of July. Participation significantly declines after that.
    3. Possible Winter get together with the 8 youth that were active this summer
  2. Equipment Maintenance
    1. James will email the revised Waiver and Indemnification form that all users of our equipment must complete by Friday, September 21.
    2. Grady has 24 inch wheels he got from Tim and is donating them to WSI.
    3. Jenny will call Dustin Casey to arrange getting the tennis chair he has back.
    4. Jenny and Grady will get together to put inventory of Tennis chairs together (currently we have 4 or 5 at WSU and the following people have one: Jenny, Abbey, Dustin)
    5. Mark will bring a catalog to next meeting to decide on stickers/labels for WSI owned equipment
  3. Website
    1. Looking for new site by December
    2. It will cost $50 to change over to the new site.
    3. Todd will aim to have a mock up of the site by the end of this month
  4. Marketing materials - Adam
    1. Replenish Supplies
      1. Give away items – ice packs, ribbon magnets, mints - Table
      2. Promo CD – Grady will look to see what video he has of the tennis tournament
      3. Display Board Falling Apart – Tiffany adjusted the hinges and it’s okay for now
    2. Trailer estimates (Mark)
      1. Mark will get estimates on what it will take to widen his gate and WSI will consider reimbursing Mark for that expense.
      2. Mark and James need to decide on size and come prepared with a proposal next meeting; including a decision on whether we paint the WSI logo or use vinyl.
    3. Wichita Business Journal ads
      1. WSI decided not to pursue any advertising options with WBJ. Tiffany will communicate the decision to Vanessa.
      2. We may consider asking our sponsors next year to sponsor us in their Corporate Citizenship special addition ($3600)
      3. Tables until we can look at next year’s budget
  5. Children’s Miracle Network, Health Foundation, Tennis grant, Spirit, Target Grant – Committee Met
    1. The committee is working on a grant for CMN. It is focused on a Youth Tennis Program. The deadline is 10/31/07. They would like to request 4 wheelchairs for youth ($7200). WSI would be asked to contribute to the program (about $2400) by providing funds for lessons ($1100), court costs ($592), Clinic ($120), balls, maintenance, racquets, etc ($588). Grady will send the information to Tiffany to wordsmith.
    2. Mo Connelly may also be interested in funding a youth program as well. Grady is working that.
    3. James will look for information on the Health Foundation grant on the website
  6. Horseback Extravaganza 9/23/07 at 2:30 – Mark
    1. Food – Mark will pick up; Grady’s cooking
    2. Volunteers – Tiffany’s dad will bring the tables; James will bring coolers/ice; Brittney will be there to help
    3. Approx. 11 people have RSVP
  7. Camp-Out 9/28/07 – Jenny
    1. Food – Jenny has $20 Gift Certificate from Dillons and will do the shopping
    2. Volunteers – LeRoy, BSA instructor
    3. Hand Cycles – James will get handcycle to Tiffany’s dad who will bring it to Jenny’s house on Sunday.
    4. People that have RSVP’d – Don, Tyler, Kelly, Jenny, Erlene, Tiffany – Jenny will call additional people on Wednesday.
  8. Handcycles
    1. Fundraiser (Rebecca) – In process
  9. Phone Lines – Tabled
  10. Paralympic Sponsorship Qualification
    1. Jenny will adapt the Challenges Athletes Form (Competition Part) and be prepared to present to the board next month.
  11. Budget Amendments – Tables until gate and signage for trailer is determined
  12. Bowling 10/27/07 at The Alley – Adam
    1. Price - $10/person for bowling and $12/person if they want to use the go-cart. Free shoe rental. James made a motion that WSI pay for $5 for WSI members and that pizza and drinks be provided by WSI. Jenny seconds.
    2. Food – WSI to provide pizza and drinks. Adam checking to see if we can get a discount
    3. Mailings – Adam will manage
  13. Boundless Playground
    1. Donation – They have asked that in lieu of a donation we send a letter of support
    2. Letter of support – Jenny will write on behalf of WSI
  14. Challenge Aspen fundraiser – November 10th
    1. The committee has asked that we find auction items of $50 value or more to donate to the event by October 25.
    2. Tickets are $100
    3. Possibility of this fundraiser donating $10,000 to WSI.      

New Business:

  1. WSI Laptop – James recommends we get a laptop. He will shop around and come prepared with estimates for next meeting so we can frame up a decision.
  2. Annual Meeting – Tentatively set for the 3rd Saturday in January at the Heskett Center at WSU. Grady will look into getting a room downstairs in the Heskett Center that would be more comfortable for us to have the meeting in.
  3. Thunder Hockey Fundraiser – Nick is thinking about doing the fundraiser during spring break again. Grady will have him send Tiffany a note with some dates so she can add him to the next meeting agenda.
  4. Adaptive Golf Program – Adam will be the liaison between the program and WSI.

Next meeting: October16, 5:45 p.m. at Via Christi Rehab (OLOL).

 

Last Updated: September 19, 2007
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